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Excel VBA - check if data exists in a range before copying

I have an excel file with multiple sheets. On one sheet of the “Daily Tracker” I have some data on the page, which in my code I designated this range as “DailyTable”, which contains the data I want to copy.

As soon as the data is completely filled out for a week, I want to have a few things.

  • The data in the DailyTable is copied to the Daily Backup under the last row of data. [It works for me]
  • Before “DailyTable” is copied, it checks for duplicate data [prevents the backup macro from clicking and duplicating data again.]
  • If the data is duplicated, a notification lets the user know that they already support the data this week.
  • I will have another script, clear the data, mark the week # up to 1. You see some variables entered here when I tested this process before. If there is a better way to do this, I would like to hear thoughts.

My first VBA script (please point out what is inefficient or what is best done differently, I am very open to learning how and why everything works):

Sub BackupTable()

     Dim DailyWS As Worksheet
     Dim DailyTable As Range
     Dim BackupWS As Worksheet
     Dim NewTable As Range
     Dim Week As Range
     Dim WeekBackup As Range
     Dim WeekCurrent As String
     Dim WeekNext As String
     Dim NextRow As Long

     Set BackupWS = Worksheets("Daily Backup")
     Set DailyWS = Worksheets("Daily Tracker")
     Set DailyTable = DailyWS.Range("C7:Q21")
     Set Week = DailyWS.Range("F4")
     WeekNext = Week.Value + 1
     NextRow = BackupWS.UsedRange.Rows.Count + ActiveSheet.UsedRange.Rows(1).Row
     Set WeekBackup = BackupWS.Range("A1").Offset(RowOffSet:=NextRow, ColumnOffset:=0)
     Set NewTable = BackupWS.Range("C1:Q15").Offset(RowOffSet:=NextRow, ColumnOffset:=0)

     WeekBackup.Value = Week.Value
     NewTable.Value = DailyTable.Value

     Increases Daily Table Week # by 1.

     Week = WeekNext

End Sub

I am sure this looks horrible, but any help would be appreciated. I wish to learn.

==================================================== ============================

2/15:. , , .

Sub ClearDailySheet()
    'Declare the variable ranges.
    Dim tB As Workbook
    Dim DailyWS As Worksheet
    Dim DailyTable As Range
    Dim BackupWS As Worksheet
    Dim NewTable As Range
    Dim Oldtable As Range
    Dim Week As Range
    Dim LastWeek As Range
    Dim WeekBackup As Range
    Dim LastRow As Long
    Dim NextRow As Long

    Set tB = ThisWorkbook
    With tB
        Set BackupWS = .Sheets("Daily Tracker Backup")
        Set DailyWS = .Sheets("Daily Tracker")
    End With 'tB
    With DailyWS
        Set DailyTable = .Range("C7:Q21")
        Set Week = .Range("F4")
    End With 'DailyWS
    With BackupWS
        NextRow = .Range("C" & .Rows.Count).End(xlUp).Row + 1
        Set WeekBackup = .Range("A1").Offset(NextRow, 0)
        Set NewTable = .Range("C1:Q15").Offset(NextRow, 0)
        LastRow = .Range("A" & .Rows.Count).End(xlUp).Row - 1
        Set LastWeek = .Range("A1").Offset(LastRow, 0)
        Set Oldtable = .Range("C1:Q15").Offset(LastRow, 0)
    End With 'BackupWS

    If LastWeek.Value <> Week.Value Then
        '''Normal backup
        If vbYes <> MsgBox("Oops! Your daily tracker data for this week has not yet been backed up," & vbCrLf & _
                            "before resetting this form we recommend backing up your data. Proceed with backup? [RECOMMENDED]", vbYesNo + vbQuestion, _
                            "Missing Backup") Then
            '''Avoid backing up now
            MsgBox "It is NOT recommended to reset the daily sheet without backing up this week data.", vbExclamation + vbOKOnly
            Exit Sub
        Else
            '''Transfer the data
                WeekBackup.Value = Week.Value
                NewTable.Value = DailyTable.Value

                '''Notify User Backup Complete.
                MsgBox "Backup: COMPLETED [Week #" & Week.Value & "]", vbInformation + vbOKOnly

                '''Confirm Clear Data
            If vbNo <> MsgBox("Reset Daily Tracker [Clear Current Data]" & vbCrLf & _
                         "" & vbCrLf & _
                         "Are you SURE you want to reset the daily tracker?" & vbCrLf & _
                         "This canNOT be undone!", _
                         vbYesNo + vbCritical, "Confirm Daily Data Reset") Then

                '''Clear input form
                Clear_InputForm DailyWS

                '''Increases Daily Table Week # by 1 after reset.
                Week.Value = Week.Value + 1

                '''Notify User Backup Complete.
                MsgBox "Backup & Data Reset: COMPLETED!" & vbCrLf & _
                         "" & vbCrLf & _
                         "[Daily Tracker is ready for the new week!]", vbInformation + vbOKOnly
            Else
                '''What to do if they don't want to overwrite?
                MsgBox "Data Reset CANCELLED", vbExclamation + vbOKOnly
                Exit Sub
            End If
        End If
    Else
        '''Data already present
        If vbYes <> MsgBox("This weeks tracker data (week #" & Week.Value & ") appears to be backed up already," & vbCrLf & _
                    "do you want to overwrite the old backup with the latest data before resetting the tracker? [RECOMENDED]", vbYesNo + vbQuestion, _
                    "Backup Data Exists") Then
            '''What to do if they don't want to overwrite?
            MsgBox "Backup & Data Reset: CANCELLED!", vbExclamation + vbOKOnly
        Else
            '''Overwrite backup
            Oldtable.Value = DailyTable.Value

            MsgBox "Backup Overwrite: COMPLETED [Week #" & Week.Value & "]", vbInformation + vbOKOnly

            '''Confirm Clear Data
            If vbNo <> MsgBox("Reset Daily Tracker [Clear Current Data]" & vbCrLf & _
                         "" & vbCrLf & _
                         "Are you SURE you want to reset the daily tracker?" & vbCrLf & _
                         "This canNOT be undone!", _
                         vbYesNo + vbCritical, "Confirm Daily Data Reset") Then

            '''Clear input form
            Clear_InputForm DailyWS

            '''Increases Daily Table Week # by 1 after reset.
            Week.Value = Week.Value + 1

            '''Notify User Backup Complete.
                MsgBox "Backup & Data Reset: COMPLETED!" & vbCrLf & _
                         "" & vbCrLf & _
                         "[Daily Tracker is ready for the new week!]", vbInformation + vbOKOnly

            Else
            '''What to do if they don't want to overwrite?
            MsgBox "Data Reset: CANCELLED!", vbExclamation + vbOKOnly

            End If
        End If
    End If
End Sub

Private Sub Clear_InputForm(SheetToClean As Worksheet)
    '''Actual Range
    SheetToClean.Range("D8:L8,N8,O8,P8,Q8,D13:D19,F13:I19,K13:Q19").Select
    '''Test Range
    'SheetToClean.Range("D31,F31,G31,H31,I31,K31,L31,M31,N31,O31,P31,Q31").ClearContents

End Sub

Sub BackupData()
    'Declare the variable ranges.
    Dim tB As Workbook
    Dim DailyWS As Worksheet
    Dim DailyTable As Range
    Dim BackupWS As Worksheet
    Dim NewTable As Range
    Dim Oldtable As Range
    Dim Week As Range
    Dim LastWeek As Range
    Dim WeekBackup As Range
    Dim LastRow As Long
    Dim NextRow As Long

    Set tB = ThisWorkbook
    With tB
        Set BackupWS = .Sheets("Daily Tracker Backup")
        Set DailyWS = .Sheets("Daily Tracker")
    End With 'tB
    With DailyWS
        Set DailyTable = .Range("C7:Q21")
        Set Week = .Range("F4")
    End With 'DailyWS
    With BackupWS
        NextRow = .Range("C" & .Rows.Count).End(xlUp).Row + 1
        Set WeekBackup = .Range("A1").Offset(NextRow, 0)
        Set NewTable = .Range("C1:Q15").Offset(NextRow, 0)
        LastRow = .Range("A" & .Rows.Count).End(xlUp).Row - 1
        Set LastWeek = .Range("A1").Offset(LastRow, 0)
        Set Oldtable = .Range("C1:Q15").Offset(LastRow, 0)
    End With 'BackupWS

    If LastWeek.Value <> Week.Value Then
        '''Normal backup
        If vbYes <> MsgBox("Backing up your daily tracker sheet. You can do this anytime you'd like" & vbCrLf & _
                            "throughout the week. This will simply make a backup of your daily" & vbCrLf & _
                            "data in the 'Daily Tracker Backup' tab. Do you want to proceed?", vbYesNo + vbQuestion, _
                            "Backup Daily Tracker Data") Then
            '''Avoid backing up now
            MsgBox "BACKUP CANCELLED!", vbInformation + vbOKOnly
            Exit Sub
        Else
            '''Transfer the data
                WeekBackup.Value = Week.Value
                NewTable.Value = DailyTable.Value

                '''Notify User Backup Complete.
                MsgBox "BACKUP SUCCESSFUL: Week #" & Week, vbInformation + vbOKOnly
                Exit Sub
            End If
        Else

        '''Data already present
        If vbYes <> MsgBox("This weeks daily data (Week #" & Week.Value & ") is already backedup," & vbCrLf & _
                    "do you want to update this backup [overwrite it]?", vbYesNo + vbQuestion, _
                    "Backup Data Exists") Then
            '''What to do if they don't want to overwrite?
            MsgBox "BACKUP CANCELLED!", vbInformation + vbOKOnly
            Exit Sub
        Else

            '''Overwrite backup
            Oldtable.Value = DailyTable.Value

            MsgBox "BACKUP OVEWRITE SUCCESSFUL: Week #" & Week.Value, vbInformation + vbOKOnly

            End If
        End If

End Sub
+4
1

WeekNext , WeekCurrent , .

With, , ( ).

, Excel, (, RemoveDuplicates)!

Sub BackupTable()
    Dim tB As Workbook
    Dim DailyWS As Worksheet
    Dim DailyTable As Range
    Dim BackupWS As Worksheet
    Dim NewTable As Range
    Dim Week As Range
    Dim WeekBackup As Range
    'Dim WeekCurrent As String
    'Dim WeekNext As String
    Dim NextRow As Long

    Set tB = ThisWorkbook
    With tB
        Set BackupWS = .Sheets("Daily Backup")
        Set DailyWS = .Sheets("Daily Tracker")
    End With 'tB
    With DailyWS
        Set DailyTable = .Range("C7:Q21")
        Set Week = .Range("F4")
    End With 'DailyWS
    With BackupWS
        NextRow = .Range("C" & .Rows.Count).End(xlUp).Row + 1
        Set WeekBackup = .Range("A1").Offset(NextRow, 0)
        Set NewTable = .Range("C1:Q15").Offset(NextRow, 0)
    End With 'BackupWS

    '''Transfer the data
    WeekBackup.Value = Week.Value
    NewTable.Value = DailyTable.Value

    '''Apply RemoveDuplicates (2 parameters):
    '''(the array tells which columns it should take into accout to detect duplicates)
    '''(xlGuess let excel guess if you have Headers, or set it to xlYes or xlNo)
    Call BackupWS.UsedRange.RemoveDuplicates(Array(1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17), xlGuess)

    '''Increases Daily Table Week # by 1.
    Week.Value = Week.Value + 1
End Sub

( ):

    'Declare the variable ranges.
    Dim tB As Workbook
    Dim DailyWS As Worksheet
    Dim DailyTable As Range
    Dim BackupWS As Worksheet
    Dim NewTable As Range
    Dim Oldtable As Range
    Dim Week As Range
    Dim LastWeek As Range
    Dim WeekBackup As Range
    Dim LastRow As Long
    Dim NextRow As Long

    Set tB = ThisWorkbook
    With tB
        Set BackupWS = .Sheets("Daily Tracker Backup")
        Set DailyWS = .Sheets("Daily Tracker")
    End With 'tB
    With DailyWS
        Set DailyTable = .Range("C7:Q21")
        Set Week = .Range("F4")
    End With 'DailyWS
    With BackupWS
        NextRow = .Range("C" & .Rows.Count).End(xlUp).Row + 1
        Set WeekBackup = .Range("A1").Offset(NextRow, 0)
        Set NewTable = .Range("C1:Q15").Offset(NextRow, 0)
        LastRow = .Range("A" & .Rows.Count).End(xlUp).Row - 1
        Set LastWeek = .Range("A1").Offset(LastRow, 0)
        Set Oldtable = .Range("C1:Q15").Offset(LastRow, 0)
    End With 'BackupWS

    If LastWeek.Value <> Week.Value Then
        '''Normal backup
        If vbYes <> MsgBox("Your daily tracker data has not been backed up," & vbCrLf & _
                            "do you want to backup your data up now?", vbYesNo + vbQuestion, _
                            "Missing Backup for this Week") Then
            '''Avoid backing up now
            Exit Sub
        Else
            '''Confirm Clear Data
            If vbNo <> MsgBox("This will reset this section." & vbCrLf & _
                            "Are you SURE you want to reset your daily data sheet?" & vbCrLf & _
                            "This canNOT be undone!", _
                            vbYesNo + vbCritical, "Confirm Daily Data Wipe") Then
                '''Transfer the data
                WeekBackup.Value = Week.Value
                NewTable.Value = DailyTable.Value

                '''Clear input form
                Clear_InputForm DailyWS

                '''Increases Daily Table Week # by 1 after reset.
                Week.Value = Week.Value + 1
                '''Notify User Backup Complete.
                MsgBox "BACKUP COMPLETE: Week #" & Week, vbInformation + vbOKOnly
            Else
                '''What to do if they don't want to overwrite?
                Exit Sub
            End If
        End If
    Else
        '''Data already present
        If vbYes <> MsgBox("This weeks (" & Week.Value & ") daily data appears to be backedup already," & vbCrLf & _
                    "do you want to overwrite the existing backup?", vbYesNo + vbQuestion, _
                    "Backup Data Exists") Then
            '''What to do if they don't want to overwrite?
            Exit Sub
        Else
            '''Overwrite backup
            Oldtable.Value = DailyTable.Value

            '''Clear input form
            Clear_InputForm DailyWS

            MsgBox "BACKUP OVEWRITE COMPLETE: Week #" & Week.Value, vbInformation + vbOKOnly
        End If
    End If
End Sub

, ( , ):

Private Sub Clear_InputForm(SheetToClean As Worksheet)
    '''Actual Range (avoid using select which is slow)
    'SheetToClean.Range("D8:L8,N8,O8,P8,Q8,D13:D19,F13:I19,K13:Q19").ClearContents
    '''Test Range (use select to see which range you are gonna clear)
    SheetToClean.Range("D31,F31,G31,H31,I31,K31,L31,M31,N31,O31,P31,Q31").Select
    'Selection.ClearContents
End Sub
+2

Source: https://habr.com/ru/post/1668712/

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